Type of service

Additional comments

Consultation in the matters of interpretation of the provisions of laws and regulations governing the terms of legal employment and stay of foreigners in Poland

• verification of the foreigner’s situation
• presentation of the best solutions in the case
• giving a “green light for employment” in the cases which require it

Assistance in obtaining the necessary permits, statements, and administrative decisions

• preparation of a list of necessary documents on the part of the employer and employee
• intermediation in obtaining sworn translations and notarized copies of documents, if necessary for the case
• intermediation in creating an inPOL/MOS account
• intermediation in obtaining a certificate on no arrears in taxes
• intermediation in obtaining a certificate on the foreigner’s health insurance history
• preparation of the necessary documentation for the submission of the application to the Immigration Office (“application” includes attachments, power of attorney documents, statements, information which need the employer’s or foreigner’s signature)
• verification of the correctness of all the documents to be submitted to the Immigration Office and assistance in making any necessary corrections
• reservation of an appointment for the submission of the application to the Immigration Office
• registration of the application in the praca.gov.pl website
• intermediation in paying the administrative fees
• completion of the application and collection of the employer’s and foreigner’s documents to be submitted to the Immigration Office
• submission of the application to the Immigration Office (with the foreigner present, in the case of a residence card)
• monitoring the online case status and the degree of progress of the ongoing case
• collection of documents from the Immigration Office and verification of their correctness

Representing the Client before governmental institutions

• District Office (Urząd Wojewódzki) – regarding work permits or residence permits
• Labor Office (Urząd Pracy) – regarding the Market Test or a declaration on entrusting work
• Social Security Office (ZUS) – regarding statements concerning the employer or employee
• Tax Office (Urząd Skarbowy) – regarding statements concerning the employer or employee
• District City Hall (Urząd Dzielnicy) – regarding registration of address, PESEL number, exchanging a driver’s license
• National Crime Register (KRK) – regarding proof of good conduct and statement on not being entered into the Register

WORK LEGALISATION SERVICES

WORK PERMIT TYPE A

Obtaining or renewing a work permit in cases which do not require testing the labour market

WORK PERMIT TYPE A (Housekeeping, Nursing) private person

Obtaining or renewing a work permit in cases which do not require testing the labour market, in professions of Housekeeping, Nursing an elderly person, Babysitter. Refers only to employer being a private person, not owning a business.

WORK PERMIT TYPE A+

Obtaining or renewing a work permit in cases which require testing the labour market

WORK PERMIT TYPE B

Obtaining a work permit for a foreigner acting as a member of the board of a company or managing company’s affairs as as a genaral partner or a commercial proxy

WORK PERMIT TYPE C, D, E

Obtaining work permits for employees delegated to Poland and employed as a part of outsourced services provided in Poland

DECLARATION OF WORK ENTRUSTMENT (LABOUR OFFICE)

Obtaining the statement on the entrustment of work to a foreigner, registered in the relevant Employment Office

INFORMING ABOUT ENTRUSTING WORK (UKRAINIAN CITIZEN)

Submitting an information about the entrustment of work to a citizen of Ukraine to the Labour Office, appropriate based on headquarters of the employer

RESIDENCE LEGALISATION SERVICES – TEMPORARY RESIDENCE

RESIDENCE CARD (STAY AND WORK)

Obtaining or extension of the temporary residence card (on the basis of employment in Poland)

RESIDENCE CARD – BLUE CARD (HIGHER QUALIFICATIONS)

Obtaining or extension of the temporary residence card in connection with a position requiring higher qualifications (Blue Card UE)

RESIDENCE CARD – OWNING A COMPANY / HAVING SHAREHOLDINGS

Obtaining or extension of the temporary residence card on the basis of acting as a company board member or being a share-holder of a company or conducting company matters as a general partner or a commercial proxy

RESIDENCE CARD – DELEGATION

Obtaining or extension of the temporary residence card on the basis of delegation to work in Poland (work permit is a separate service).

RESIDENCE CARD – MARRIAGE TO A POLISH CITIZEN

Obtaining or extension of the temporary residence card on the basis of marriage to a citizen of Poland – in the event of required assistance during the hearing, this will be an additional paid service

RESIDENCE CARD – SPOUSE

Obtaining or extension of the temporary residence card for the spouse of the foreigner

RESIDENCE CARD – CHILD (< 18)

Obtaining or extension of the temporary residence card for an underage family member

RESIDENCE CARD – STUDENT (full-time studies)

Obtaining or extension of the temporary residence card for full-time students in Poland

RESIDENCE CARD – GRADUATE

Obtaining or extension of the temporary residence card for a graduate of a Polish University, who is looking for work in Poland

RESIDENCE CARD – OTHER CIRCUMSTANCES

Obtaining or extension of temporary residence card basing on other circumstances (e.g. civil union, part-time studying, staying with family members)

CHANGE OF THE DECISION

Change of decision for temporary residence permit (e.g. conditions of employment on the residence and work decision) without changing the employer

CHANGE OF THE DECISION +

Change of decision for temporary residence permit (e.g. conditions of employment on the residence and work decision) while changing the employer

TEMPORARY RESIDENCE CARD REPLACEMENT

Replacement of the residence card due to the change of personal information or address or due to damage or loss of the card

RESIDENCE LEGALISATION SERVICES – RESIDENCE FOR INDEFINITE TIME

LONG-TERM EU RESIDENCE

Obtaining the residence card for a long-term EU resident

PERMANENT RESIDENCE – MARRIAGE TO A POLISH CITIZEN

Obtaining the residence card on the basis of marriage to a citizen of Poland

PERMANENT RESIDENCE – “KARTA POLAKA” (POLE’S CARD OF THE POLE)

Obtaining the residence card based on the “Karta Polaka” (“Card of the Pole”)

PERMANENT RESIDENCE – POLISH ANCESTRY

 Obtaining the residence card based on Polish ancestry (not applicable for holders of Karta Polaka)

PERMANENT RESIDENCE – OTHER CIRCUMSTANCES

Obtaining the residence card pursuant to the art. 195 of the act on the foreigners

PERMANENT RESIDENCE – CHILD (< 18)

Obtaining the residence card for a child pursuant to the art. 195 of the act on the foreigners

REPLACEMENT OF THE PERMANENT RESIDENCE CARD

Replacement of the residence card due to the change of personal information or the address or due to damage or loss of the card

ACKNOWLEDGEMENT OF POLISH CITIZENSHIP

Possibility of processing the service is confirmed individually by KATIKA. Relates to obtaining the citizenship via decision issued by Voivode.

CERTIFICATION OF POLISH CITIZENSHIP

Obtaining a confirmation of having Polish citizenship, it’s loss or lack of.

RESIDENCE LEGALISATION SERVICES – EUROPEAN UNION

RESIDENCE REGISTRATION – EU CITIZEN

Registering the residence of an EU citizen

DUPLICATE OF EU CITIZEN REGISTRATION CERTIFICATE

Obtaining the duplicate of EU citizen Registration Certificate

PERMANENT RESIDENCE UE CITIZEN

Obtaining the permanent residence card for an UE citizen

REPLACEMENT OF PERMANENT RESIDENCE CARD EU CITIZEN

Replacement of the permanent residence card due to the change of personal information or address or due to damaging or losing the card

RESIDENCE CARD – NON-EU FAMILY MEMBER

Obtaining the residence card for citizens of third countries (non-European) being family members of EU citizens

RESIDENCE CARD EXCHANGE – NON-EU FAMILY MEMBER

Exchange of the residence card due to the change of personal information or address or due to damage or loss of the card

OTHER LEGALISATION OF RESIDENCE AND WORK SERVICES

VERIFICATION OF DOCUMENTS OF LONG-TERM EU CITIZENS

Preparation of written opinion in regard to the verification of documents and situation of the foreigner in terms of qualifying for obtainting a positive decision for a long-term EU resident

VERIFICATION OF DOCUMENTS FOR CITIZENSHIP

Preparation of a written opinion including the verification of documents and the foreigner’s situation in terms of qualifying for a positive decision on Polish citizenship (via decision of the Voivode)

VERIFICATION OF DOCUMENTS LEGALITY OF EMPLOYMENT

Preparation of a written opinion including the verification of documents and the foreigner’s situation in terms of legality of residence and work in Poland

INFORMING THE VOIVODE REGARDING THE WORK PERMIT CASE

Sending a written information to the relevant voivode, who issued the work permit pursuant to the employer’s obligation arising from the the Act of employment promotion and labour market institutions

INFORMING THE VOIVODE REGARDING THE RESIDENCE PERMIT CASE

Sending a written information to the relevant voivode, who issued the residence permit in pursuant to the foreigner’s obligation arising from the Act regarding foreigners

INFORMING THE LABOUR OFFICE REGARDING STATEMENT OF WORK ENTRUSTMENT

Informing the Labour Office in the name of the employer, regarding the case of statement on the entrustemnt of work to a foreigner in Poland (e.g. regarding the beginning of work, end of work or delay in starting the performance of work)

AMENDMENT OF THE ACQUIRED ADMINISTRATIVE DECISION

Acquiring the amendement of the issued administrative decision regarding the work or residence permit in Poland

DUPLICATE OF THE ACQUIRED ADMINISTRATIVE DECISION

Acquiring a duplicate of the administrative decision regarding work or residence permit in Poland

APPEAL AGAINST THE ACQUIRED DECISION

Preparing an appeal against the administrative decision

CONDUCTING THE APPEAL PROCEDURE

Conducting the appeal prodecure in the 2nd instance. Commission price is set individually (200% of standard commission fee). The preparation of the appeal is included in the price

DISCONTINUATION OF ADMINISTRATIVE PROCEEDINGS

Discontinuation of the administrative proceedings conducted by the 1st instance authority

DISCONTINUATION OF THE APPEAL PROCEEDINGS

Discontinuation of the appeal proceedings conducted by the 2nd instance authority

ASSISTANCE IN THE IMMIGRATION OFFICE (up to 2hrs)

Assistance and helping the foreigner during the visit to the Immigration Office

ASSISTANCE AS A TRANSLATOR DURING THE HEARING (up to 2hrs)

Assistance (as a translator) during a hearing in the Immigration Office on the date scheduled by the Immigration Office beforehand

OTHER SERVICES

INVITATION FOR THE FOREIGNER

Acquiring an invitation for the foreigner

THE REPLACEMENT OF A FOREIGN DRIVER’S LICENSE

Replacing a driver’s license (service of exchanging the driver’s license without taking the driver’s license exam in Poland)

REGISTERING THE TEMPORARY RESIDENCE “MELDUNEK”

Obtaining the statement of registering temporary residence at local authorities

ACQUIRING THE PESEL NUMBER AND REGISTERING RESIDENCE

Obtaining the statement of registered temporary residence and obtaining notification about the PESEL number assigned on the basis of registered residence

OBTAINING A PESEL NUMBER UKR

Obtaining a PESEL number with the adnotation UKR, confirming the legal stay of a citizen of Ukraine in Poland based on the special regulations

ACQUIRING THE PESEL NUMBER ALONG WITH THE ADMINISTRATIVE DECISION

Obtaining the PESEL number during the administrative proceedings resulting in a decision, according to the legal basis founding the foreigner’s obligation of possessing a PESEL number

CERTIFIYING THE PESEL NUMBER (DUPLICATE)

Obtaining the certificate of acquired PESEL number (for foreigner’s who already possess a PESEL number)

ACQUIRING THE NIP NUMBER

Acquiring the decision granting the tax identification number (NIP)

STATEMENT FROM THE TAX OFFICE

Obtaining the statement on no arrears or other statement from the Tax Office

CERTIFIED COPY OF THE TAX DECLARATION

Obtaining a certified copy the original copy of the original Tax Office declaration

STATEMENT FROM ZUS

Obtaining the statement of no arrears with ZUS in regard to paying insurance contributions, or other ZUS statement

MONTHLY SETTLEMENT WITH ZUS AND TAX OFFICE (SUBSCRIPTION)

Assistance in preparation and settlement of monthly ZUS declarations, as well as advances of income taxes on employment of a foreigner employee

ANNUAL TAX SETTLEMENT (SUBSCRIPTION)

Assistance in settling the tax declaration PIT for the given calendar year for employer and employee

SETTLEMENT OF FOREIGNER’S ANNUAL TAX DECLARATION OF PIT

Assistance in filling out and settling the tax declaration PIT for given calendar year in the name of the employee

CURRENT COPY OF MARRIAGE CERTIFICATE

Obtaining the shortened or full marriage certificate

CURRENT COPY OF BIRTH CERTIFICATE

Obtaining the shortened or full birth certificate

LOCATING THE CIVIL STATUS FILE

Locating the marriage or birth certificate

KRK STATEMENT (CRIMINAL RECORD)

Obtaining information about the foreigner’s presence or non-presence in the National Criminal Record